REQUEST FOR QUALIFICATIONS (CM at Risk Contract)

Administration of Project:  School District Board

Project Name:                  Little Miami Local Schools, Phase 1A     

Project Number:               2018-LMLSD-Phase1A

Project Location:             Multiple Locations

City / County:                    Morrow / Warren

Owner:                              Little Miami Local School District

Contracting Authority:      Little Miami Local School District

Delivery Method:              CM at Risk

Prevailing Wages:            Not Required

Response Deadline:         11/26/2018, 2:00 PM local time

Number of paper copies requested:     0                     Number of electronic copies requested on CD (as PDF):  1

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Terry Gonda at[email protected]. See Section G of this RFQ for additional submittal instructions. 

Submit all questions regarding this RFQ in writing to Terry Gonda at [email protected] with the project number included in the subject line (no phone calls please).

PROJECT OVERVIEW

1. Project Description

The Phase 1a project consists of 1 new building, 3 building additions, and 1 building renovation.

         Build a new 102,000 SF, 800 student PK-1 Early Elementary School on occupied Salem Twp. Elementary School site

o   Every classroom will be sized and designed to meet the needs of PK/K anticipated full-day Kindergarten in the future.

o   Location : 605 Welch Road, Morrow, OH 45152

      Build a 42,500 SF Addition and 14,700 SF Renovation to the Little Miami High School to house grades 9-12.

o   Addition includes classrooms, Project/STEM Labs, administrative spaces, additional cafeteria space, new weight room, and additional locker rooms.

o   Renovation includes conversion of existing weight room to music space and renovation of existing media center

o   Location : 3001 E. US 22 & 3, Morrow, OH 45152

         Build a 55,000 SF Addition and 3000 SF Renovation to Little Miami Junior High School to house grades 6-8.

o   Addition includes additional classrooms, additional art and music spaces, and new Project/STEM Labs.

o   Renovation includes conversion of existing music spaces into additional administrative space.

o   Location : 5290 Morrow-Cozaddale Road, Morrow, OH 45152

          Build a 29,500 SF Addition to Little Miami Intermediate School to house grades 2-3.

o   Addition includes additional classrooms, art and music spaces and expanded gymnasium.

o   Location : 7247 Zoar Road, Maineville, OH 45039

          Minor Renovations to Salem Twp. Elementary to house grades 4-5.

o   Minor renovations to accommodate grades 4-5.

o   Location : 605 Welch Road, Morrow, OH 45152

The Little Miami School District is currently moving through the process of becoming an Ohio Facilities Construction Commission designated Expedited Local Partnership Program (ELPP) district. The Phase 1a work is planned to qualify for the ELPP local match.  Formal Commission & Controlling Board Approval for the ELPP/Master Plan is anticipated in November, 2018.

Professional design services are being acquired by the Contracting Authority under a separate contract.

The Program of Requirements (“POR”) will be developed as a part of this project by the Architect/Engineer (“A/E”).

All aspects of the project and related issues will be implemented and operated consistent with Contracting Authority and/or Owner’s policies and procedures.

The new building shall achieve or exceed a LEED Certification of Silver under LEED Version 4 and complying with the latest version of the Ohio School Design Manual (OSDM).  

1. Scope of Services

The selected Construction Manager at Risk (“CM”), as a portion of its required Scope of Services and prior to submitting its proposal, will discuss and clarify with the Contracting Authority and/or Owner, the breakdown of the Agreement detailed cost components, to address the Owner’s project requirements and refine the project schedule.

As required by the Agreement, and as properly authorized, provide the following categories of services: provide constructability review comments on documents produced by the A/E during the Schematic Design, Design Development, and Construction Document stages; develop and maintain estimates of probable construction cost, value engineering, project schedules, and construction schedules; lead and manage the Subcontractor Prequalification and Bidding process, Construction and Closeout Stage.

Refer to the Ohio School Design Manual for additional information about the type and extent of services required for each. The project Agreement will use the AIA CMR Agreement for the project.

The preconstruction and construction services are generally described below. Subcontracts including but not limited to Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be based upon competitive pricing that will be reviewed by the Contracting Authority and/or Owner, the A/E and the CM. The Contracting Authority and/or Owner shall have access to all books, records, documents and other data in the CM's possession related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.

Preconstruction Services: The CM will work cooperatively with the Contracting Authority and/or Owner, A/E, and Project Team, and will provide, among other services, schedule development, estimate development, Guaranteed Maximum Price (GMP) proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, value engineering, and preconstruction planning throughout the preconstruction stages. When the drawings and specifications are at the stage of completion specified in the Agreement, such partially completed documents (the "Basis Documents") shall be provided to the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E’s statement of intended scope with respect to such incomplete elements (the "Design Intent Statement"). Contingent upon the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to the Agreement establishing the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project Budget established for construction, then the Contracting Authority may terminate the agreement with the CM and seek proposals from other firms for completion of the Project.

Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase, compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment, and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority reserves the right to approve the CM’s selection of subcontractors and any supplemental terms to the form subcontract.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project Delivery Method (MP, GC, CMR, DB)
2. Role on Project (CMA, OA, CMR, DB, GC, Trade)
3. LEED Status (Reg., Cert., Silv., Gold, Plat.)
4. K-12 Facility (Primary, Elem, Middle, High)
5. New Construction on Occupied Site
6. Phased Projects
7. Building Renovations
8. Preconstruction Collaboration - GMP Approval
9. Ohio Capital Improvement Process (OFCC Project/ELPP)

Community/Student Engagement

1. Funding / Estimated Budget

            Total Project Cost:                                                       $64,600,000

1. Anticipated Schedule

            CM Preconstruction Services to Start:             01/2019

            Construction State Notice to Proceed:            05/2019

            Substantial Completion of All Work:   08/2021

            CM Services Completed:                    12/2021

1. EDGE Participation Goal

            Percent of the Construction Cost of Work:  5.0%

1. Evaluation Criteria for Selection

Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications (RFQ) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner, combining both qualifications and fee.

Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are qualified, it will only select the qualified firms.

Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs, itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project schedule.

Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually with the Contracting Authority and/or Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an opportunity to ask the Contracting Authority and/or Owner questions in an individual setting to help the firms prepare their responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-proposal meetings.

Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting Authority and Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be prepared to discuss with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the interviews.

Selection Schedule: Tentative schedule is subject to change.

            RFP issued to Short-Listed Firms:         12/3/2018

            RFP due:                                      1/4/2019

            Selection of CM:                          January 2019

Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right to waive minor variations in the selection process.

Interested CM firms are required to address how they will implement Building Information Modeling (“BIM”) on the project, experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience, and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available at the OFCC website at http://ofcc.ohio.gov. 

1. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the CD or DVD and the sleeve with the project number and firm name if applicable.

 Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary. Facsimile copies of the Statement of Qualifications will not be accepted.

Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.

Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.

1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the Project.

Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget (e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's current limits of liability for commercial general liability, employer's liability, business automobile liability, and professional liability insurance.

Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the Project

Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a competitive process and, if so, the nature of the work and capability to self-perform.

Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the Project.

Scheduling: Demonstrated track record of performance of managing projects to the original schedule.

Firms are requested to identify professional registrations, memberships and credentials including but not limited to: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.